Enrolment & Fees
Enrolment Process
  • Enrolment Process

    Applications for 3-year-old and 4-year-old kindergarten for 2023 open at 8am, 1st March via our online form. Applications for 2023 close on 1st May, offers will be made shortly after. Waitlist applications will continue to be accepted thereafter.

    Applications can still be made online after the closing date however it is important to note that these applications will be placed on the waitlist with priority given to those who apply within the application time frame. Please see below for further information regarding our waitlist.

    Applications must be accompanied by a non-refundable $60 application fee (payable through the online form or via bank transfer), birth Certificate copy and proof of address. Upon receipt of the application, we will provide you with an email acknowledgement.

    Eligibility

    3-year-old program

    To enrol into 3-year-old kindergarten at Malvern Memorial Kindergarten (MMK) your child must be three years of age by April 30th in the year of attendance. Children turning three after the beginning of the kindergarten year are permitted to commence kindergarten on or after their 3rd birthday with each place held until the child starts at MMK. Fees are charged pro rata from the kindergarten commencement date

    4-year-old program

    4-year-old kindergarten is partially funded by the State Government and every child is entitled to one year of 4-year-old kindergarten. To attend 4-year-old kindergarten at Malvern Memorial your child must be four years of age by 30th April in the year of attendance.

    Please be aware that children turning four between January and April that are deemed ‘young’ will not be automatically granted funding for a second year of 4-year-old kindergarten. All children need to be assessed as having at least two areas of developmental delay that are not age related in order to receive funding for a second year of 4-year-old kindergarten.

    Please note, the government’s ‘No Jab, No Pay’ law requires all children to be age appropriately immunised before enrolment can be confirmed. Further information is available through www.betterhealth.vic.gov.au/campaigns/no-jab-no-play.

    Selection Criteria

    Where the number of eligible applicants exceeds the number of places, enrolment priority will be given in the following order.

    3 year old program

    1. Children whose siblings are past or present students of Malvern Memorial Kindergarten. If a sibling has attended Malvern Memorial Kindergarten for one full kindergarten term or more, they are eligible to apply under the sibling criteria.
    2. Zoned Area & Date of Application.
      Families who have applied for a 3-year-old group kindergarten place within the application period (1st March – 1st May) in the year prior to commencement, and who live or work within in the zoned area will be offered a place based on the time and date of their application. In the event multiple applications are received with the same time and date stamp, geographic proximity will determine application ranking. The committee will consider applications outside the zoned area if vacancies remain.

    4 year old program

    1. Children who have attended Malvern Memorial Kindergarten 3-year-old group or children who have received funding for a second year of Kindergarten at Malvern Memorial Kindergarten.
    2. Children whose siblings are past or present students of Malvern Memorial Kindergarten. If a sibling has attended Malvern Memorial Kindergarten for one full kindergarten term or more, they are eligible to apply under the sibling criteria.
    3. Children eligible for the Kindergarten Fee Subsidy (Health Care Card Holder) who live within the zoned area. Please note this is applicable to the funded 4-year-old group only.
    4. Zoned Area & Date of Application.
      Families who have applied for a 4 year old group kindergarten place within the application period (1st March – 1st May) in the year prior to commencement, and who live or work within in the zoned area will be offered a place based on the time and date of their application. In the event multiple applications are received with the same time and date stamp, geographic proximity will determine application ranking. The committee will consider applications outside the zoned area if vacancies remain.

    Waitlist Criteria

    Should you be unsuccessful in gaining a place at Malvern Memorial Kindergarten you will receive an email offering you an opportunity to be added to a waiting list.

    Preference will be given to families who have applied for a 3-year-old or 4-year-old group kindergarten place within the application period (1st March – 1st May). These applications will be placed on the waitlist in accordance with the above criteria. Late applications will be added to the waitlist in order of date of application.

    The enrolment officer will send out offers to families with children on the waitlist list as places become available.

  • Offer Process for Entry

    Important Dates:

    8 May –  3-year-old and 4-year-old offers made by this date.

    15 May – Acceptances due by 5pm, offers forfeited if not received by this date.

    22 May – 2nd round offers for 3-year-olds and 4-year-olds made by this date.

    1 June – Dec Subsequent offers made as/if places become available.

    Once you receive your offer, you will need to accept via email and pay a deposit of $400 within the above timeframe. This deposit will be offset against your child’s term 1 fees.

    An up-to-date Medicare Immunisation History Statement will need to be presented to the Enrolments Officer at the MMK Immunisation/Orientation session(s) two months prior to commencing kindergarten. Failure to supply this may result in the loss of your child’s place at the kindergarten.

  • Funded Four Year Old Kindergarten Requirements

    If a child enrolling at Malvern Memorial Kindergarten for 4-year old kindergarten and is currently enrolled and attending another funded kindergarten program, we must first see in writing:

    • A signed letter from the child’s current funded kindergarten (with letterhead) stating that they are no longer enrolled or attending that kindergarten.
    • A signed letter from the child’s parent stating that Malvern Memorial Kindergarten will be their child’s primary funded kindergarten program.
  • Kindergarten Tour Dates

    Kindergarten Tour Dates 2022 (2pm – 3pm)

    Kindergarten tours are available via appointment only.
    Please contact the kindergarten on 9509 1609 to book in prior to your preferred tour date.

    Please note
    All visitors to the kindergarten must show evidence of full vaccination (COVID 19) and wear a mask.
    4 visitors per tour

    TermDateTermDate
    1Friday, February 11th2TBA
    1Tuesday, February 15th3TBA
    1Friday, February 18th4TBA
    1Tuesday, February 22nd
  • Deferral of Kindergarten Places

    In some circumstances parents may wish to defer their child’s place at Malvern Memorial Kindergarten.  It is important you discuss your child’s needs and any concerns with the group teacher initially.

    4-Year-Old Kindergarten Group

    • Should you wish to defer your child’s place in the government funded 4-year-old group, you must forward an email stating your wish for deferral and the accompanying reasons.
    • This must be done prior to the end of term 2, in the year of current enrolment.
    • Forms are available from Malvern Memorial Kindergarten staff.
  • Fees

    Malvern Memorial Kindergarten receives funding from the State Government via the Department of Education and Training and is therefore required to follow certain policies and procedures. Malvern Memorial relies on the balance of funding from fees paid by parents. We appreciate the prompt and full payment of these fees by the due date.

    Invoicing

    Fees will continue to be on a term basis. We ask that you please return your direct debit form by February 2022.  Fees will then be direct debited from the bank account you provide on the following dates (TBC).
    In 2022 the 3-Year-Old Group Fees are partly funded by the government. 5 hours per week are funded by the government.

    Maintenance Levy

    A maintenance levy ($200 for the 4yo group, $100 for the 3yo group) is collected at the beginning of term 1 in addition to your usual term fee. Upon your attendance at the minimum required number of working bees across the year (two working bees in the 4yo group, one working bee in the 3yo group) you are eligible to have this levy refunded. You may also elect that it remains with the kinder as a donation back into the program. 

    EZY Pay and Direct Debits

    Fees are direct debited on a term basis and are due 14 days after the start of each term. Completion of a direct debit form (EZY PAY) will be a condition of enrolment and will be provided with the Enrolment form completed in December. The fees will be direct debited from the bank account you provide.

    2022 Fees: 4-Year-Old (Funded) Kindergarten – Red Group

    Hours: 18 hours per week
    $5,000 per year

    Term - 2022Direct Debit
    Date (TBC)
    Term FeeLess: DepositAdd: Maintenance
    Levy
    Total Payable ($)
    Term 12022$1,300($100)$50$1250
    Term 22022$1,300($100)$50$1250
    Term 32022$1,300($100)$50$1250
    Term 42022$1,300($100)$50$1250

    *Maintenance Levy refunded at the end of  Term 4 once attendance at 2 working bees has been confirmed.

    2022 Fees: 3-Year-Old Kindergarten – Blue Group

    Hours: 12 hours per week
    $3,580 per year

    Term - 2022Direct Debit
    Date (TBC)
    Term FeeLess: DepositAdd: Maintenance
    Levy
    Total
    Term 12022$970($100)$25$895
    Term 22022$970($100)$25$895
    Term 32022$970($100)$25$895
    Term 42022$970($100)$25$895

    *Maintenance Levy refunded at the end of  Term 4 once attendance at 2 working bees has been confirmed.